We are Hiring: Project Coordinator

We’re excited to share that the Houston Moms Executive Team is growing!
Do you love supporting other moms and helping build meaningful community connections? Are you passionate about Houston and the incredible moms who call this city home? If so, we’d love to hear from you.

Houston Moms is expanding, and we’re looking for a local mom to join our team as a Project Coordinator. This is a flexible, part‑time, paid hourly position—a wonderful opportunity to get involved, connect with other moms, and help support the Houston community.
If you’re organized, motivated, and excited about making a positive impact for local moms, this could be a great fit.

Next Steps:
> Review the job description below.
> Fill out the form at the bottom of the page.

> You must include a short letter of interest and your resume in the form to be considered.

• The Project Coordinator will mainly work with Site Owners & Sales Coordinators to complete projects as needed. Projects will include completion of sales contracts (fulfillment of sponsored posts, fulfillment of sponsored social media posts, etc}
• Once a contract has been executed, the Project Coordinator will manage all activations of the campaign including:
  – Scheduling posts on editorial calendar & working with editor to complete SEO, sponsored disclaimers, etc
  – Working with a team member on sponsored reviews/posts
  – Coordination of social media posts on editorial calendar to ensure activations are timely
  – Working with clients directly for deliverables

• Project Coordinator will also complete commitments for Houston Moms guides; some of which may be sponsored {Including but not limited to monthly guides, holiday guides, medical guides, etc} This includes updating and adding to those listings
• Actively work with Social Media Coordinator Coordinator, Sales Team, Managing Editor, and Houston Moms owners.

• Work with our tech team to resolve website  outages, bugs, and find resolutions.
• Other various projects on a case by case basis.
• Keep a log of hours on a weekly basis.
• Respond to emails in a timely manner (24 hours when possible, but always within 48 hours).
• Maintain consistent communication with Owners about projects.

• Represent Houston Moms in a positive and professional manner at all times.
• Participate in monthly Executive Team Meeting call

Skills Needed:

• Project Management — managing multiple guides, campaigns, timelines, and deliverables at once; keeping projects moving from contract → activation → completion.
• Content Coordination — working with editors, writers, and reviewers; ensuring SEO, sponsored disclaimers, formatting, and publishing tasks are completed correctly.
• Social Media Scheduling — planning and coordinating sponsored posts across platforms; aligning social activations with editorial calendars.
• Client Communication — emailing partners, collecting deliverables, clarifying expectations, and maintaining professional, timely communication.
• Cross‑Team Collaboration — working closely with Sales, Social Media, Managing Editor, Owners, and tech support; keeping everyone aligned and informed.
• Technical Troubleshooting — partnering with the tech team to identify issues, report bugs, and help resolve outages or publishing problems.
• Organization & Time Tracking — keeping meticulous logs of hours, tracking multiple deadlines, and managing a high volume of moving parts.
• Professional Representation — communicating clearly, responding within 24–48 hours, and representing Houston Moms with warmth, reliability, and professionalism.
• Meeting Participation — contributing to monthly Executive Team calls with updates, clarity, and proactive problem‑solving.

• Copyediting — helpful for reviewing sponsored posts or guide listings.
• Basic SEO Knowledge — understanding keywords, formatting, and optimization.
• Calendar Management — keeping editorial and social schedules aligned.
• Customer Service Mindset — especially when working directly with clients and partners.

How to Apply:
If you are interested in the Account Executive position, please fill out the interest form by August 2, 2026. Questions? Please email Meagan Clanahan, [email protected].